Getting Started With Microsoft Teams

Alexander Freund

Getting Started With Microsoft Teams

Are you:

  • Upgrading from Skype for Business?
  • Rolling out Microsoft Teams to support remote work?
  • Looking for a communications platform that integrates with your Office 365 app suite?

From the same organization that introduced the modern workplace go-to word processing and spreadsheet productivity applications, Microsoft offers Teams, a communications platform that rivals major competitors but integrates with the full Office family of products. Teams lets users collaborate with people both inside and outside your organization, including via chat feature, to really enable immediate two-way communication in a customizable but secure environment.

Getting Started – It’s As Easy as 1 – 2 – 3

Step 1

  • Create your first team(s)

Step 2

  • Invite team members to join your team
  • You can add individual users or invite an entire contact group
  • From within the Team you created, choose More Options, then Manage Team to choose a Team Member within the Members to designate a user’s role as the Team Owner.

Step 3

  • Create your first channel

As mentioned above, your team members can be from within your organization or external members with whom you need to keep in communication. Using Channels, you can organize your communication by department, specific topic, or project. You can create teams that align directly with your organizational structure (often referred to as an “org chart”).

Microsoft has a lengthy history of injecting innovation into daily productivity with disruptive solutions. If you’ve ever used another Microsoft application, you’ll navigate Microsoft Teams in a matter of minutes, and it may seem familiar given the features common to communications platforms. In fact, you join a club of 75 million daily users.

Slack, an early darling of the IT industry, built an incredible following with internal communications channels, but easy integration with other apps was initially elusive and Microsoft recognized the outspoken desire by users.

Are You Ready to Collaborate In Real Time?

Microsoft Teams allows you to communicate in nearly any method:

  • Chat
  • Meetings and Conference Calling
    • Audio, video, and screen sharing features for up to 300 members
    • Include members outside of your organization – they don’t even need a Teams account to join, and invitations will have instructions for how to join
  • Live Events
    • Operating just like Meetings, but include up to 10,000 members and stream live to your audience
  • Calls
    • Using a built-in Phone System feature

Why Are “External Members” So Important?

Microsoft has long recognized that team communications aren’t limited to within a company, but sharing voicemails and emails becomes cumbersome and tedious. The workplace is evolving, with vendors, consultants, and even independent contractors and freelancers, becoming more pivotal to the mix. Including each of these entities in Teams underscores Microsoft’s vision that tomorrow’s workplace is a blended Team.

Microsoft Teams is propelling modern businesses using tomorrow’s technology, today. What are you waiting for?

4IT is a leading technology services company providing premise and cloud infrastructure management, cybersecurity tools, strategic IT consulting, engineering, help-desk support, and telecommunications systems. Since 2003, 4IT has delivered award-winning enterprise-level IT practices, technology solutions and support for mid-market clients that have complex IT environments and high cybersecurity risk. How can 4IT help you?

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