4IT Blog

4IT has been serving the Miami area since 2003, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

3 Reasons Why it Makes Sense to Outsource Your Email Management

3 Reasons Why it Makes Sense to Outsource Your Email Management

How many emails does your organization receive every day? Chances are that you can’t find time in your day-to-day operations to maintain and manage your email solution as well as you’d like, and in a world where threats to your organization’s network lurk around every corner, you can never be too careful. How can you make sure that you’re taking proper care of your business’s email infrastructure, without sacrificing the time and manpower required to do so?

Managed IT services allow your business to function without worrying about the status of your IT. This includes email and any services related to it. We’ll discuss three ways that our managed email solution is the best fit for your organization.

Reinforce Security with Spam Blocking
Some of the Internet’s most dangerous threats find their way into infrastructures through spam and targeted phishing attacks. While you might know enough not to click on random links or download attachments that you receive via email, your users might not. All it takes is one mistake to bring down a network, so it’s best to keep threats out of your infrastructure in the first place. This is where enterprise-level spam blocking comes into play. With a powerful enough solution, your organization can keep dangerous messages out of your inbox in the first place.

Hosting and Management for Hands-Off Email
When you’re the one responsible for adding new users and ensuring that your email servers are working as intended, you might find it distracts you from your real objective--running your business. In reality, nothing is more important than ensuring operations are going off without a hitch. With 4IT managing your email solution to ensure uptime and optimal mail flow, your organization can focus on what it does best without being distracted by the troubles of technology management.

Archive Your Emails for Later Viewing
Email archiving can be valuable for a number of purposes. For one, it helps to have a record of any incoming and outgoing messages sent by your organization for the purposes of preserving important information. Furthermore, it helps to know who sends messages to others within your organization. For example, if you have a former employee who has recently left your organization, the emails could become an opportunity to check what their reasons were. This helps you prevent turnover in the future.

Email management is not something to be ignored, but it’s also something best left to professionals. You won’t regret leaving your email hosting and management in the hands of 4IT. We assure you that we’ll do everything in our power to ensure your email solution is taken care of. To learn more, reach out to us at 305-278-7100.

 

Comments 1

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