4IT Blog

4IT has been serving the Miami area since 2003, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Can Your Business Succeed with Its Current Communications?

Can Your Business Succeed with Its Current Communications?

Communications are crucial for any business. Whether you own a restaurant, a junkyard, or a corporation that is looking to go public, communications are a base line item on any business’ long term plan. Communication drives sales, collaboration, and the support of your offerings. Are you leveraging the best communications technology for your needs?

Communications are crucial for any business. Whether you own a restaurant, a junkyard, or a corporation that is looking to go public, communications are a base line item on any business’ long term plan. Communication drives sales, collaboration, and the support of your offerings. Are you leveraging the best communications technology for your needs?

Identifying Your Options
What options are open to you that will let you improve your staff’s ability to communicate? The first thing you need to do to ascertain whether or not you have the tools or technology you need. This can be done through a thorough assessment of the types of platforms your business utilizes for communication:

Is it just over the phone, or do you have email? Do you use a chat interface? Is your business currently active on social media? These are all effective options to incorporate that will allow your business greater communicative capabilities.

How to Best Use These Communications
It is important to understand that communications can either be a major time saver or time waster, depending on the situation. Fortunately, there are means to keep your communications efficient and optimally beneficial to the needs of your business.

The traditional phone plan for businesses is costly. You have to run the wires required and connect them to a central location. This makes it hard to make changes to the office layout, as well as adding difficulties adding new employees to the telephone system. Additionally, you have to pay a telephone service provider for the privilege of using the phone.

Many of these downsides can be resolved by switching to a hosted Voice over Internet Protocol (VoIP) system. Since a VoIP connection leverages your organization’s bandwidth to function, you can eliminate the need of hardwiring your office if you so choose. More importantly, however, you can get a strong communications solution while eliminating a potentially expensive line item in your budget.

While many might consider email to be a replacement to the phone, it isn’t advisable. While both are important to maintain in a business setting. However, for your typical office communications, email provides a quick way to get in touch with a coworker or contact, providing a record of correspondence as you go.

Chat Interface
There are often times that an office worker needs to reach out to a coworker, but their message may be too urgent to risk it sitting, unchecked, in an inbox. A chat interface provides a highly visible method of sending a message that grabs the recipients’ attention, allowing for a much quicker response than one might expect from an email--which may go unchecked for far longer than the message can wait.

Social Media
The rise of social media has given businesses an opportunity that had never presented itself before in history: the ability to reach out to their fan base without a filter. Now, a business can reach out directly to their followers, sharing news, information, or content of a more human nature.

Social media allows a business to connect more honestly with their followers, giving the company another layer of culture that sets them apart. Plus, it helps show your followers that you intend to actively interact with them, drawing them in and impressing them as a part of your marketing strategy. Plus, you can use social media as another means of uniting staff members and communicating with them directly.

The technology that businesses can access today are capable of enhancing their communications greatly. Have you enhanced yours? 4IT can help with that. Reach out to us at 305-278-7100.



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Saturday, 17 March 2018
If you'd like to register, please fill in the username, password and name fields.

Mobile? Grab this Article!

Qr Code

Tag Cloud

security Tip of the Week Technology Cloud Privacy Best Practices Microsoft Internet software Business Computing Business Management Hackers Backup Productivity Hosted Solutions Malware Managed Service Provider Google IT Services Business Efficiency Windows IT Support Disaster Recovery Innovation Hardware VoIP Business Continuity Mobile Devices Network Security User Tips Workplace Tips Saving Money Computer Miscellaneous Windows 10 Virtualization Upgrade Mobile Device Management Data Server Email communications Mobile Computing Alert Small Business Save Money Microsoft Office Communication Network Smartphones Smartphone Managed IT Services Outsourced IT Quick Tips Apps Social Media Productivity BYOD Going Green Mobile Office Browser Information Technology Office Gadgets Cybercrime Android Health Holiday Managed IT Cybersecurity Application Operating System Ransomware Chrome The Internet of Things Avoiding Downtime Passwords Disaster Risk Management Tablet Best Practice Data Backup Mobility WiFi Firewall Remote Computing Automation Data Recovery Unified Threat Management Internet of Things IT Solutions Spam BDR Data Management History Search Collaboration Telephone Systems Budget Facebook Vendor Management Marketing Hard Drives Hacking Saving Time User Error Remote Monitoring Phishing VPN Employer-Employee Relationship Wireless Technology Apple Phone System Recovery Vulnerability Big Data Content Filtering Office Tips Law Enforcement Proactive IT iPhone Office 365 Customer Relationship Management Maintenance Data Security Password Hosted Solution Computers Money IT Support Google Drive Bring Your Own Device Printer Tech Support Two-factor Authentication USB Analytics Encryption Router Humor Gmail Work/Life Balance Administration Antivirus Shortcut App Government Wearable Technology Social Intranet PowerPoint Lithium-ion battery Social Engineering Virus Telephony OneNote Current Events Trending Education Net Neutrality Windows 10 Cloud Computing Data Breach Save Time Identity Theft Data Protection Point of Sale SaaS Flexibility Excel IT COnsultant Outlook Audit HaaS Computer Repair Business Intelligence Cost Management Retail Bandwidth Politics Personal Information Printer Server Laptop Users Windows 8 Wireless Unsupported Software Private Cloud Benefits End of Support DDoS Computer Accessories Blockchain Display Commerce Legal Mouse Internet Exlporer Compliance Augmented Reality Network Congestion eWaste Data Loss Paperless Office Solid State Drive Managing Stress Help Desk Managed IT Services Sports Google Docs Fax Server Redundancy Data Storage Workplace Streaming Media Samsung Travel Uninterrupted Power Supply Wi-Fi Emergency online currency Artificial Intelligence Update Customer Service Biometrics Applications Social Networking Virtual Reality Networking hacker Meetings Transportation Cortana Efficency Project Management Emails Computer Care Battery Instant Messaging Robot HIPAA Entertainment Automobile Books Website Comparison Patch Management Smart Technology Video Games Workers Google Maps Wiring Document Management Branding Advertising Information Specifications OneDrive Regulation Distributed Denial of Service Amazon Updates Touchpad Identities Debate Software as a Service Mobile Device Co-managed IT Managed Security WIndows 7 Conferencing Sync Scam Storage Microsoft Word Inbound Marketing IoT Regulations Lifestyle iOS Ebay Gifts Managed IT Service Adobe Employer Employee Relationship Computing Device Security Value Operating Sysytem Cameras Computer Fan Worker Commute PDF User Nokia Licensing Scalability Science Files Devices Presentation Microsoft Excel Dark Web IT Budget Virtual Desktop Safety Bluetooth Text Messaging Best Available Credit Cards Screen Mirroring IT Technicians How To Chromecast Spyware File Sharing Upgrades SharePoint Twitter FAQ Cast Windows 10s Training Administrator Fraud Colocation Surge Protector systems Nanotechnology Consultant The Blindside Of Teamwork Television Charger Busines Continuity Tablets Hard Disk Drive Company Culture 3D Printing Black Market Access Edge Near Field Communication hack Hard Drive Root Cause Analysis Touchscreen IT Security Wireless Charging HBO NFL best practices Cleaning Ciminal Human Resources IT consulting Uograde Images CrashOverride ISP Experience Keyboard Running Cable Avoid Downtime WannaCry IT Management Sales Word data breach Blogging Reliable Computing Legislation Settings Programming Music WIndows Server 2008 Hiring/Firing Evernote MSP Windows Ink risk management Bloatware Data storage Taxes IT service Language Supercomputer Electronic Medical Records Domains Webinar Tech Term Tutorial Mobile IT solutions Reputation Proactive Professional Services Buisness Websites Microblogging Youtube Shadow IT Relocation Gift Giving Managed Service Provder Webinar