4IT Blog

4IT has been serving the Miami area since 2003, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Can Your Business Succeed with Its Current Communications?

Can Your Business Succeed with Its Current Communications?

Communications are crucial for any business. Whether you own a restaurant, a junkyard, or a corporation that is looking to go public, communications are a base line item on any business’ long term plan. Communication drives sales, collaboration, and the support of your offerings. Are you leveraging the best communications technology for your needs?

Communications are crucial for any business. Whether you own a restaurant, a junkyard, or a corporation that is looking to go public, communications are a base line item on any business’ long term plan. Communication drives sales, collaboration, and the support of your offerings. Are you leveraging the best communications technology for your needs?

Identifying Your Options
What options are open to you that will let you improve your staff’s ability to communicate? The first thing you need to do to ascertain whether or not you have the tools or technology you need. This can be done through a thorough assessment of the types of platforms your business utilizes for communication:

Is it just over the phone, or do you have email? Do you use a chat interface? Is your business currently active on social media? These are all effective options to incorporate that will allow your business greater communicative capabilities.

How to Best Use These Communications
It is important to understand that communications can either be a major time saver or time waster, depending on the situation. Fortunately, there are means to keep your communications efficient and optimally beneficial to the needs of your business.

The traditional phone plan for businesses is costly. You have to run the wires required and connect them to a central location. This makes it hard to make changes to the office layout, as well as adding difficulties adding new employees to the telephone system. Additionally, you have to pay a telephone service provider for the privilege of using the phone.

Many of these downsides can be resolved by switching to a hosted Voice over Internet Protocol (VoIP) system. Since a VoIP connection leverages your organization’s bandwidth to function, you can eliminate the need of hardwiring your office if you so choose. More importantly, however, you can get a strong communications solution while eliminating a potentially expensive line item in your budget.

While many might consider email to be a replacement to the phone, it isn’t advisable. While both are important to maintain in a business setting. However, for your typical office communications, email provides a quick way to get in touch with a coworker or contact, providing a record of correspondence as you go.

Chat Interface
There are often times that an office worker needs to reach out to a coworker, but their message may be too urgent to risk it sitting, unchecked, in an inbox. A chat interface provides a highly visible method of sending a message that grabs the recipients’ attention, allowing for a much quicker response than one might expect from an email--which may go unchecked for far longer than the message can wait.

Social Media
The rise of social media has given businesses an opportunity that had never presented itself before in history: the ability to reach out to their fan base without a filter. Now, a business can reach out directly to their followers, sharing news, information, or content of a more human nature.

Social media allows a business to connect more honestly with their followers, giving the company another layer of culture that sets them apart. Plus, it helps show your followers that you intend to actively interact with them, drawing them in and impressing them as a part of your marketing strategy. Plus, you can use social media as another means of uniting staff members and communicating with them directly.

The technology that businesses can access today are capable of enhancing their communications greatly. Have you enhanced yours? 4IT can help with that. Reach out to us at 305-278-7100.



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, 21 September 2017
If you'd like to register, please fill in the username, password and name fields.

Mobile? Grab this Article!

Qr Code

Tag Cloud

security Tip of the Week Technology Cloud Best Practices Privacy Microsoft Business Computing Internet software Backup Hackers Hosted Solutions Productivity Business Management Managed Service Provider Malware IT Services Business Google Efficiency Windows Innovation Disaster Recovery IT Support Hardware Workplace Tips Business Continuity VoIP Computer Saving Money Miscellaneous Virtualization User Tips Upgrade Windows 10 Mobile Devices Data Mobile Device Management Server Mobile Computing Network Security Email Communication Network Save Money Microsoft Office Alert communications Quick Tips Information Technology Social Media Smartphones BYOD Going Green Mobile Office Health Apps Small Business Android Office Smartphone Browser Operating System Gadgets Chrome Outsourced IT Application Ransomware Tablet Firewall Productivity Managed IT Services Avoiding Downtime Disaster Holiday WiFi The Internet of Things Managed IT Remote Computing Unified Threat Management IT Solutions Cybercrime Passwords Spam BDR Telephone Systems Mobility Search Risk Management Remote Monitoring History Hacking Best Practice Facebook Data Management Cybersecurity Hard Drives Saving Time Vendor Management Employer-Employee Relationship Budget Automation Collaboration Customer Relationship Management Office Tips VPN Wireless Technology Big Data Apple Phishing Password Law Enforcement Hosted Solution Computers Marketing Proactive IT Recovery Phone System Money Wearable Technology iPhone Maintenance PowerPoint Current Events Virus Antivirus Shortcut Social Printer USB Content Filtering Analytics Bring Your Own Device Gmail Telephony Router Office 365 User Error Humor Administration Lithium-ion battery Printer Server Wireless Laptop Unsupported Software Data Backup OneNote Cloud Computing Google Drive HaaS Trending Education Net Neutrality Save Time Users Business Intelligence Windows 8 Tech Support Work/Life Balance Social Engineering Outlook Encryption Data Recovery Government Private Cloud App Point of Sale IT COnsultant Cost Management Intranet Computer Repair Bandwidth Computer Care Battery Robot Two-factor Authentication Efficency Automobile Managing Stress End of Support SaaS Excel Social Networking Audit Internet Exlporer Travel Internet of Things Display Identity Theft Solid State Drive Update Data Protection Customer Service Augmented Reality Flexibility Biometrics Retail Paperless Office Virtual Reality Meetings IT Support Fax Server Samsung Workplace Wi-Fi Emails Network Congestion Emergency Instant Messaging Vulnerability Streaming Media Applications HIPAA Uninterrupted Power Supply Entertainment Help Desk online currency Benefits DDoS Computer Accessories hacker Personal Information Transportation Data Storage Compliance Mouse WIndows 7 Dark Web Screen Mirroring Inbound Marketing eWaste Music Hiring/Firing Regulations ISP Data storage Cast Value Books Smart Technology Video Games Cameras Windows 10s Programming Blogging Document Management User Nanotechnology Advertising Data Security Hard Drive Data Breach Science Virtual Desktop Legal Tablets Presentation Hard Disk Drive Website Mobile Device Bluetooth Best Available Touchpad Root Cause Analysis HBO Uograde IT Technicians Images Managed Security Scam NFL best practices OneDrive Amazon SharePoint CrashOverride IT Management Co-managed IT Employer Employee Relationship Word Sports data breach Teamwork Worker Commute Operating Sysytem Settings PDF WIndows Server 2008 Busines Continuity Networking Scalability Near Field Communication Files risk management Ebay Computing Wiring Text Messaging Patch Management Information Safety Human Resources How To IT consulting Chromecast Windows 10 Debate Upgrades Running Cable Commerce Artificial Intelligence Regulation Training Reliable Computing Administrator Consultant Colocation Bloatware Sync The Blindside Of Company Culture Twitter Black Market Access iOS Touchscreen Politics Managed IT Service Surge Protector Adobe Managed IT Services Nokia IT Security Cleaning Branding Television Computer Fan 3D Printing Distributed Denial of Service Experience Avoid Downtime Licensing Keyboard Storage Gift Giving Mobile IT solutions IT service Professional Services Domains Microblogging Youtube Sales Taxes Buisness Managed Service Provder Webinar Supercomputer Electronic Medical Records Lifestyle Windows Ink IT Budget Reputation Tutorial Shadow IT Relocation Webinar