4IT Blog

4IT has been serving the Miami area since 2003, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Here’s Why OneNote Should Be Your Go-to Tool for Getting Organized

Here’s Why OneNote Should Be Your Go-to Tool for Getting Organized

If you have the latest version of Windows or Office, chances are that there is a tool called OneNote. OneNote is a very dynamic tool with many features that let it shine in the business environment.

This blog focuses on the most recent version of OneNote: 2016. Older versions might lack some of the same features, so if you are running an older version of Microsoft Office, it might be time to consider an upgrade to a more recent version.

The Benefits
OneNote was designed with the intention of providing businesses with a tool to foster collaboration. You can save your Notebooks on either your local network drive or to Microsoft’s OneDrive cloud. You can then share these Notebooks with other users within your organization, allowing users to collaborate on projects and share notes through a virtual environment.

OneNote might not be able to create a myriad of documents like the other Microsoft Office apps, but it can be described as the ultimate highlight reel of the other Office 365 software. You can write, build simple tables, display charts and graphs, and draw on documents. Just keep in mind that it won’t be useful enough to completely replace the features of these other Office 365 apps.

Note-Taking Capabilities
OneNote offers many features that allow you to create notes and organize information. When you create a Notebook, you can divide it into tabs, and further divide them into pages. There are even pre-made templates online that you can use. Alternatively, you can create your own template that best accommodates your specific needs.

Your notes can even include more than just simple text. OneNote lets you take clips of web pages and directly insert them into your note. OneNote also allows for the pulling of text directly from images. All you have to do is right-click them, or search for the text that appears in the images. You might be surprised by how accurate this search function can be. This is very handy when taking photos of physical documents and business cards.

OneNote even supports handwritten note-taking with the ability to convert it into a font-based text. It also has a great math function. This allows you to type or draw out a simple equation. It can then convert them to text and solve them.

You can also format your pages to suit your specific needs. Alongside this, OneNote offers functionality that allows you to link content on one page to other OneNote locations for quick and easy access. In terms of security, notes can be assigned password protection, which means that only those who are given this privileged credential can access them.

It’s clear that OneNote is great for any business environment, but how are you using it? Do you currently have OneNote installed, or are you hoping to take better advantage of it in the future? Let us know in the comments, and be sure to subscribe for more great information on SMB technology.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, 21 September 2017
If you'd like to register, please fill in the username, password and name fields.

Mobile? Grab this Article!

Qr Code

Tag Cloud

security Tip of the Week Technology Cloud Best Practices Privacy Microsoft Business Computing Internet software Backup Hackers Hosted Solutions Productivity Business Management Managed Service Provider Malware IT Services Google Business Efficiency Windows Innovation Disaster Recovery IT Support Hardware Workplace Tips Business Continuity Saving Money Computer VoIP Upgrade Miscellaneous Windows 10 Virtualization User Tips Mobile Devices Data Mobile Device Management Server Mobile Computing Email Network Security Save Money Microsoft Office Communication Network Alert communications Quick Tips Going Green Mobile Office Social Media Smartphones Information Technology BYOD Apps Small Business Android Health Office Smartphone Browser Outsourced IT Gadgets Application Ransomware Operating System Chrome Disaster Avoiding Downtime Tablet Productivity Managed IT Services Firewall The Internet of Things Risk Management Remote Computing Unified Threat Management IT Solutions Spam WiFi Managed IT BDR Cybercrime Telephone Systems Search Passwords Mobility Holiday Facebook Hacking Best Practice Data Management History Hard Drives Remote Monitoring Saving Time Cybersecurity Employer-Employee Relationship Budget Vendor Management Automation Office Tips Big Data Customer Relationship Management Phishing Password Proactive IT Hosted Solution Computers Apple Law Enforcement Collaboration Phone System Recovery Marketing VPN Wireless Technology Money Humor Administration Printer Antivirus Wearable Technology USB iPhone Shortcut Content Filtering Maintenance Social PowerPoint Analytics Router Virus Gmail User Error Telephony Lithium-ion battery Office 365 Bring Your Own Device Current Events Education Trending Point of Sale Net Neutrality IT COnsultant Wireless Computer Repair Unsupported Software HaaS Data Recovery Tech Support Cloud Computing Google Drive Business Intelligence Save Time Outlook Encryption Social Engineering Users Government Data Backup App Windows 8 Cost Management Work/Life Balance Intranet Bandwidth Private Cloud Printer Server Laptop OneNote IT Support Two-factor Authentication Managing Stress Computer Care Battery SaaS Robot Excel Display Audit Automobile Vulnerability Augmented Reality End of Support Paperless Office Travel Internet Exlporer Fax Server Update Customer Service Biometrics Data Storage Social Networking Internet of Things Workplace Retail Identity Theft Virtual Reality Solid State Drive Streaming Media Data Protection Flexibility Meetings Uninterrupted Power Supply online currency Emails Instant Messaging Samsung HIPAA Entertainment Wi-Fi Benefits Emergency DDoS Computer Accessories Applications Efficency Network Congestion Mouse Compliance hacker Personal Information Help Desk Transportation Regulations Website Experience Avoid Downtime Patch Management Keyboard Nokia Value Windows 10 OneDrive Cameras Commerce Music User Regulation Amazon Hiring/Firing Co-managed IT Data storage Science Presentation Books Virtual Desktop Video Games Bluetooth Best Available Sync Smart Technology Document Management IT Technicians iOS Managed IT Service Ebay Data Breach Advertising Legal SharePoint Adobe Computing Managed IT Services Computer Fan Mobile Device Touchpad Managed Security Scam Teamwork Hard Drive Licensing Busines Continuity Dark Web Networking Near Field Communication Screen Mirroring Employer Employee Relationship Uograde Images Sports Worker Commute Operating Sysytem PDF Human Resources IT consulting Cast Twitter Scalability Running Cable Files Windows 10s Nanotechnology Surge Protector Text Messaging Reliable Computing Data Security Television Safety How To Chromecast Tablets 3D Printing Hard Disk Drive Root Cause Analysis Upgrades Bloatware Artificial Intelligence Wiring HBO Training Information Administrator NFL best practices ISP CrashOverride Consultant Colocation Branding IT Management The Blindside Of Debate Company Culture Black Market Distributed Denial of Service Access Word data breach Programming Settings Blogging Touchscreen Politics WIndows 7 WIndows Server 2008 IT Security Cleaning eWaste Inbound Marketing risk management Relocation IT service Domains Lifestyle Buisness Webinar Taxes Youtube Tutorial Microblogging Mobile IT solutions Supercomputer Electronic Medical Records Sales Professional Services IT Budget Managed Service Provder Webinar Reputation Gift Giving Shadow IT Storage Windows Ink