4IT Blog

4IT has been serving the Miami area since 2003, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: 10 Tech Practices That Make Work Better

Tip of the Week: 10 Tech Practices That Make Work Better

Each worker within an organization is delegated some sort of responsibility based on their role. Managers are responsible for managing, while human resources keep all workers accountable for their responsibilities. Yet, there are multiple responsibilities designated to all employees who use technology for their everyday duties.

Here are ten of the most important responsibilities of all employees utilizing business technology.

Take Advantage of the Network
Saving to the network is much more beneficial than saving locally on your PC. This is simply due to the fact that the network is likely better equipped with the necessary redundancy to handle data loss disasters. It is also better for sharing information with others in your organization. If you store data on the network, you’ll be more likely to avoid a data loss incident, as it will be secured even if your workstation itself breaks down.

Be Mindful of Your Email
If you receive a lot of email messages throughout the day, it’s tempting to just quickly go through them without actually absorbing what they contain. Worse yet, it’s sometimes difficult to judge how secure a message is, as it could be nothing but a vessel for malware or viruses. You should always be aware of who is sending you messages and why, so be sure to keep an eye out for unfamiliar senders or unexpected attachments.

Keep Data In-House and Backed Up
You want to ensure that your data is being kept on your network and not spread out across multiple devices, like mobile devices or portable media storage. Without the necessary protections and security protocol, your data could be at unnecessary risk--especially on unsecured devices that are outside your network.

Use the Cloud
If there is a reason to access data while outside the security of your network, you should be using a proper cloud solution that does all it can to protect your data. It’s also important to consider the use of a virtual private network so as to minimize the risk of your data being compromised while in transit.

Implement Strong Passwords
Secure passwords are trickier to implement than you might think, and that’s because secure passwords are difficult to remember. With letters, numbers, and symbols, you might be hard-pressed to figure out what you made your password in the first place. Thankfully, password managers make this easier to do, as you’ll only need to remember one major passphrase compared to remembering multiple complex passwords.

Don’t Share Passwords
You shouldn’t be sharing your passwords with anyone in your organization. You know what they say; the more users of a password or account, the more likely it is to become compromised. You never know just how careful someone will be with credentials that aren’t their own. Think of your passwords like you would your Social Security number or credit card number. You wouldn’t share those with someone, would you?

Lock Down Your Workstation
If you have to step away from your computer for any reason, be sure to lock it, even if you’re in the office. You never know if someone will feel feisty enough to steal data from your computer, be it a stranger or an employee on his or her way out. Plus, you never want to go through your settings undoing the pranks of your coworkers.

Report Any and All Issues
You can take all of the preventative measures in the world and still encounter problems with your technology. If you suffer from an issue, you need to take note of it and inform IT of it immediately. This gives them the opportunity to resolve it before it grows out of hand, including addressing the underlying issue. In instances like these, screenshots can be exceptionally helpful.

Leave it to IT
Your technology will naturally have to be replaced as time goes on, but you don’t want to take this task into your own hands. It’s best to leave this task to IT, as they are the professionals--and, well, it’s their job.

While these tips will be a great way to help you make the most of your technology, you’ll still want a professional IT department on-hand to help. To learn more, reach out to 4IT at 305-278-7100.



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, 21 September 2017
If you'd like to register, please fill in the username, password and name fields.

Mobile? Grab this Article!

Qr Code

Tag Cloud

security Tip of the Week Technology Cloud Best Practices Privacy Microsoft Business Computing Internet software Backup Hackers Hosted Solutions Productivity Business Management Managed Service Provider Malware IT Services Business Google Efficiency Windows Innovation Disaster Recovery IT Support Hardware Workplace Tips Business Continuity VoIP Saving Money Computer Miscellaneous Virtualization User Tips Windows 10 Upgrade Mobile Devices Mobile Device Management Data Server Mobile Computing Network Security Email Save Money Microsoft Office Communication Alert Network communications Quick Tips Information Technology Social Media Smartphones BYOD Going Green Mobile Office Android Office Smartphone Apps Small Business Health Chrome Application Ransomware Outsourced IT Browser Gadgets Operating System Firewall Avoiding Downtime Disaster Productivity Tablet Managed IT Services Holiday The Internet of Things Mobility Cybercrime Remote Computing Passwords Unified Threat Management IT Solutions Telephone Systems Spam BDR Risk Management Managed IT Search WiFi Best Practice Data Management Facebook Vendor Management Employer-Employee Relationship Hard Drives Budget Saving Time Automation Remote Monitoring History Hacking Cybersecurity Wireless Technology VPN Apple Phishing Password Hosted Solution Big Data Computers Marketing Recovery Phone System Proactive IT Customer Relationship Management Office Tips Collaboration Law Enforcement Shortcut Office 365 Current Events Social Printer Bring Your Own Device Telephony USB Money Content Filtering Analytics Gmail Router Humor Administration User Error Wearable Technology iPhone Lithium-ion battery Maintenance PowerPoint Virus Antivirus OneNote Users Business Intelligence Windows 8 Education Trending Net Neutrality Social Engineering Data Recovery Tech Support Wireless Unsupported Software Private Cloud Outlook Point of Sale Encryption IT COnsultant Cloud Computing Google Drive Computer Repair Save Time Government Data Backup App Cost Management Intranet Bandwidth Printer Server HaaS Work/Life Balance Laptop Travel Samsung Wi-Fi Emergency Update Customer Service Applications IT Support Biometrics Retail Virtual Reality hacker Display Meetings Personal Information Vulnerability Transportation Augmented Reality Computer Care Battery Instant Messaging Network Congestion Robot Paperless Office Emails HIPAA Automobile Fax Server Entertainment Help Desk Data Storage Benefits End of Support DDoS Workplace Computer Accessories Streaming Media Mouse Internet Exlporer Compliance Uninterrupted Power Supply online currency Internet of Things Identity Theft Two-factor Authentication Managing Stress Data Protection Solid State Drive SaaS Flexibility Excel Social Networking Audit Efficency Word IT Technicians How To data breach Uograde Chromecast Images Upgrades Programming Settings Blogging WIndows Server 2008 SharePoint Artificial Intelligence risk management Administrator Training Consultant Colocation Website The Blindside Of Patch Management Teamwork Black Market Windows 10 Access Busines Continuity Company Culture Touchscreen Politics OneDrive Commerce Networking Near Field Communication Wiring IT Security Regulation Amazon Cleaning Information Co-managed IT Experience Human Resources IT consulting Avoid Downtime Debate Keyboard Sync Running Cable iOS Music Managed IT Service Ebay Reliable Computing Computing Managed IT Services Hiring/Firing Adobe Computer Fan Bloatware Data storage Books Video Games Smart Technology Licensing Document Management Dark Web Nokia Data Breach Screen Mirroring Branding Advertising Distributed Denial of Service Legal Mobile Device Touchpad WIndows 7 Twitter Managed Security Cast eWaste Windows 10s Inbound Marketing Scam Nanotechnology Regulations Surge Protector Television Data Security 3D Printing Hard Disk Drive Sports Value Employer Employee Relationship Tablets Worker Commute Root Cause Analysis Operating Sysytem Cameras User HBO PDF NFL Scalability best practices Science Files Hard Drive ISP CrashOverride Virtual Desktop Presentation Best Available Safety IT Management Bluetooth Text Messaging Reputation Sales Windows Ink Managed Service Provder Buisness Webinar Shadow IT Relocation Lifestyle Webinar Tutorial IT solutions Mobile Storage Professional Services Taxes IT service Supercomputer Electronic Medical Records Domains IT Budget Gift Giving Microblogging Youtube