4IT Blog

4IT has been serving the Miami area since 2003, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Microsoft Outlook Is Easier With Shortcuts

Tip of the Week: Microsoft Outlook Is Easier With Shortcuts

Microsoft Outlook can be a fantastic way to communicate, but only if you know how to best use it. When you’re using it to reach out to clients or vendors, you need to consider all of the best practices and shortcuts you can to make the most of it. We’ll discuss some of the best ways that you can use Microsoft Outlook to help your business function better as a whole.

Keyboard shortcuts are certainly no stranger to any business owner, but Microsoft Outlook has several specific shortcuts that you can use to save a surprising amount of time on daily, mundane tasks. The following shortcuts can be used in Microsoft Outlook 2013 and 2016. All you need to do is print this blog out and hand it out to your staff--they’ll never have to Google another shortcut again.

  • Alt + S: This will send an email.
  • Ctrl + Enter: Send the message you’re currently writing.
  • Ctrl + R: Reply to an email.
  • Ctrl + F: Forward an email.
  • Ctrl + K: Complete the name or email you are typing into the address bar.
  • Ctrl + N: Create a new email folder.
  • Ctrl + Shift + A: Create a new appointment on your calendar.
  • Ctrl + Shift + O: Open your Outbox.
  • Ctrl + Shift + I: Open your Inbox.
  • Ctrl + Shift + C: Create a new contact.

While many other shortcuts can also be used in Microsoft Outlook, you’ll find that these dedicated keystrokes can be a great asset for your organization. Don’t forget that you can also easily bold, italicize, and underline text using the same shortcuts as in other Microsoft products. Many other also work just as well in Outlook, so be sure to give them all a try.

These shortcuts can help your business save time and help your team be more productive with Microsoft Outlook. To learn more of how you can take full advantage of your technology, subscribe to our blog.



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Monday, 21 August 2017
If you'd like to register, please fill in the username, password and name fields.

Mobile? Grab this Article!

Qr Code

Tag Cloud

security Tip of the Week Technology Cloud Best Practices Privacy Microsoft Business Computing Internet software Backup Hackers Hosted Solutions Productivity Business Management Managed Service Provider Malware IT Services Business Google Efficiency Windows Innovation IT Support Hardware Disaster Recovery Workplace Tips Saving Money VoIP Business Continuity Virtualization Upgrade Windows 10 Computer Miscellaneous User Tips Data Mobile Devices Server Mobile Device Management Mobile Computing Email Save Money Communication Network Network Security Quick Tips Alert communications Microsoft Office BYOD Going Green Mobile Office Social Media Information Technology Smartphones Office Apps Smartphone Small Business Health Android Application Outsourced IT Ransomware Browser Gadgets Operating System Avoiding Downtime Disaster Managed IT Services Tablet Firewall Remote Computing Productivity Unified Threat Management IT Solutions Managed IT Spam Risk Management BDR WiFi Mobility Search Holiday Chrome The Internet of Things Passwords Facebook Vendor Management Employer-Employee Relationship Telephone Systems Hard Drives Budget Saving Time Automation Remote Monitoring History Hacking Best Practice Data Management Password Cybercrime Marketing Hosted Solution Big Data Computers Recovery Phone System Cybersecurity Customer Relationship Management Office Tips Apple Wireless Technology VPN Phishing Bring Your Own Device Printer Telephony USB Content Filtering Analytics Humor Administration Gmail Router Proactive IT Wearable Technology Law Enforcement iPhone Maintenance User Error PowerPoint Virus Lithium-ion battery Collaboration Antivirus Current Events Social Money Social Engineering Cloud Computing Google Drive Save Time Tech Support Point of Sale IT COnsultant Outlook Private Cloud Computer Repair Encryption Work/Life Balance Government App Cost Management Office 365 Intranet Bandwidth Users Printer Server HaaS Laptop Windows 8 OneNote Shortcut Business Intelligence Wireless Education Trending Unsupported Software Net Neutrality Virtual Reality End of Support Display Network Congestion Meetings Internet Exlporer IT Support Augmented Reality Help Desk Paperless Office Instant Messaging Emails Internet of Things HIPAA Identity Theft Solid State Drive Fax Server Entertainment Data Protection Flexibility Benefits Computer Accessories Workplace DDoS Streaming Media Mouse Compliance Uninterrupted Power Supply Samsung Data Storage online currency Social Networking Two-factor Authentication Managing Stress SaaS Excel Data Backup Audit hacker Personal Information Transportation Efficency Computer Care Battery Robot Update Customer Service Biometrics Retail Automobile data breach Busines Continuity Books Debate Video Games OneDrive Settings Networking Near Field Communication Smart Technology Document Management WIndows Server 2008 Amazon risk management Co-managed IT Data Breach Advertising Legal Human Resources IT consulting Mobile Device Touchpad Patch Management Running Cable Windows 10 Managed Security Scam Commerce Ebay Reliable Computing Nokia Regulation Computing Vulnerability Bloatware Employer Employee Relationship Sports Data Recovery Worker Commute Operating Sysytem Sync PDF iOS Scalability Files Managed IT Service Branding Distributed Denial of Service Managed IT Services Text Messaging Computer Fan Safety WIndows 7 How To Chromecast Twitter eWaste Upgrades Inbound Marketing Wi-Fi Artificial Intelligence Dark Web Surge Protector Regulations Emergency Training Hard Drive Administrator Screen Mirroring Television Consultant Value Applications Colocation 3D Printing Cameras The Blindside Of User Company Culture Uograde Black Market Images Access Cast Windows 10s Science Touchscreen Politics ISP Nanotechnology Virtual Desktop Presentation IT Security Best Available Cleaning Data Security Bluetooth IT Technicians Hard Disk Drive Travel Experience Avoid Downtime Programming Root Cause Analysis Blogging Keyboard HBO SharePoint best practices Music Wiring CrashOverride Website Hiring/Firing Information Data storage IT Management Teamwork Lifestyle Taxes Supercomputer Electronic Medical Records Tutorial IT Budget Adobe Webinar Storage Reputation IT service IT solutions Microblogging Youtube Domains Sales Gift Giving Shadow IT Managed Service Provder Relocation Webinar Buisness