Transform Your Company Into a Modern Workplace

Alexander Freund

Transform Your Company Into a Modern Workplace

What is the modern workplace? To some companies, it’s an office with a lavish street address, amazing interior decor, and a fully equipped kitchen. While to others, it’s the implementation of the latest technologies in their systems. However, transforming into a modern workplace is more than the physical assets and infrastructure of an office.

The business world is constantly changing, and certain aspects of the workplace, such as traditional office spaces, the 9-to-5 work schedule, and emails as a primary source of communication, will be extinct soon. Both established and emerging organizations are looking for ways of creating modern environments for their staff by advancing communication mediums and providing more collaborative methods to remain competitive and innovative.

To learn more about the modern workplace please watch this short video on our YouTube Channel:

 

What Characterizes Today’s Modern Workplace?

How can your company attain a modern workplace status? Below are some aspects of a modern workplace that can be implemented and integrated into your company:

Having a Mobile Workforce

In today’s business environment where you’re continually on the go and working from all corners of the globe, employees expect to be able to work from anywhere, anytime, and on any device. Allowing employees to work remotely is an arrangement that many businesses are adopting.

According to IBM, the worldwide mobile workforce is predicted to reach 1.87 billion workers by 2021.  To cater to this, companies need to provide their employees with the means to securely access documents, company networks, and communication systems from any device. This way, employees have access to the latest technology being used by the company and an updated data frame.

Having immediate access to this data expands the company’s reach and improves productivity. The ability to work remotely introduces a more flexible working schedule for employees, meaning they take less time off work. Microsoft 365 provides employees with the opportunity to bring-your-own-device (BYOD) support.

Having a Collaborative Workforce

Another essential aspect of a modern workforce is collaboration. A survey carried out concluded that 86% of executives and employees cited the lack of effective communication and collaboration as a reason for workplace failures. For employees working remotely to work efficiently, companies need to provide their employees with the ability to communicate at any time, anywhere, and via multiple channels.

For this reason, companies are turning to cloud-based computing solutions such as Microsoft 365 that provide employees with simple and suitable collaboration toolkits. This cloud-based software offers employees a storage system that enables employees to upload and edit huge amounts of data online, share documents with colleagues, and access this data from various locations.

It also supports high definition videos, shared calendars, content sharing, and team chats to help teams stay in-sync around the clock and collaborate in real-time. Such applications provide organizations with a central network that enables them to work on projects together, know who is working on what project, and how to collaborate effectively. That’s the whole point of collaboration, working together seamlessly to improve your company’s productivity.

Improved Data Security and Accessibility

Companies are continually collecting customer data every day. This flow of data requires businesses to have reliable storage systems. With cases of cyber-attacks becoming more sophisticated, physical data servers are easily being compromised. Therefore, companies need a more secure way of storing data.

For this reason, organizations are embracing cloud-based computing solutions to modernize their workplace. The cloud provides more security and is much more economical compared to traditional physical storage. One of the benefits of using the cloud is the ability to access client data, customer files from anywhere.

Microsoft 365 simplifies security by providing holistic security strategies to businesses. It secures devices, users, apps, and data across a company’s digital platforms. Organizations can, therefore, detect, protect, and respond to cyber-threats using access and identity management, security management, information protection, and threat protection capabilities.

Improved Process Automation

So many tasks that employees are doing are repetitive. These tasks take a toll on employees and distract them from more high-impact work. Automation enables the company to offload these time-consuming, repetitive tasks so that your staff can work on more duties that are in line with the core of the business.  It enables your employees to work smarter, faster, and more efficiently. As a step to modernizing your workforce, find areas in your company that should be automated.

Microsoft 365 automation solutions give your company the ability to automate time-consuming tasks, thereby optimizing system operations and improving the efficiency of your company.

Being up to Date With the Latest Technological Advancements

With technology constantly advancing, your employees need to be acquainted with these updates. Providing training and these technological tools to your employees will help increase motivation, engagement, and productivity. More so, not having access to this technology will bar your business from remaining competitive in its industry.

What Are the Benefits of Having a Modern Workplace?

  • Your Company’s Productivity Is Increased: The main benefit of a modern workplace is increased company productivity. The ability of employees to work from anywhere on any device, plus the ability to effectively collaborate with colleagues, eventually leads to improved productivity in the long run.
  • Your Data Security Is Enhanced: Moving your data to the cloud improves its security and reduces the risk of a data breach.
  • Your Company Gets a Competitive Advantage: With a modern workplace, you are more likely to attract more clients and employees compared to a company that doesn’t have one.

Setting up a modern workplace is easier than you may think. The trick is in investing in your IT infrastructure and employees and keeping them in top shape to reap the benefits.

Are you currently looking for a modern workplace solution? 4it is an award-winning IT firm that has been servicing businesses in Miami and Fort Lauderdale. With years of experience and expertise in managed IT solutions, security systems, and cloud-based computing solutions, we are your trusted IT company.

Talk to us today and let us offer you solutions that will transform your company into a modern workplace.

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